IT Cost Control Template

This simple worksheet will help you track IT expenses and uncover savings opportunities without compromising service quality.

Cost Categories

• Hardware Purchases (PCs, laptops, servers)
• Software Licenses (Office, Antivirus, CRM)
• Internet and Telecommunications
• Cloud Services (Email, Backup, SaaS)
• IT Support (Contracted or Staff)
• Training and Certifications

Assessment Checklist

• Are any licenses unused or redundant?
• Is support being paid but underutilized?
• Could hardware be extended through upgrades?
• Is cloud spend within planned budget?
• Any subscriptions that can be consolidated or canceled?
• Are staff trained to self-resolve basic issues?

Action Plan Template

• Item: (e.g., VoIP subscription)
• Current Cost: $XX/month
• Opportunity: Downgrade to lower plan
• Estimated Savings: $XX/month
• Responsible Person: John D.
• Deadline: 15 June 2016