Downtime Impact Assessment Template

This template helps you evaluate the financial and operational impact of potential IT downtime in your business.

1. Identify Critical Systems

• Email and communication tools
• CRM or customer database
• File servers or cloud storage
• POS or transactional systems

2. Estimate Downtime Costs

• Lost revenue per hour
• Employee idle time costs
• Emergency recovery costs
• Reputational or compliance risk

3. Define RTO and RPO Targets

• Recovery Time Objective (RTO): Maximum tolerable downtime
• Recovery Point Objective (RPO): Maximum data loss in time

4. Mitigation Strategies

• Cloud-based backup solutions
• Failover infrastructure or load balancing
• Business Continuity Plan (BCP) testing
• Regular system health monitoring

Use this template to score your systems and gaps, then bring it to your next IT review session with Virtus Group Ltd.