IT Cost Tracking Worksheet

This worksheet is designed to help small and mid-sized businesses in New Zealand keep better visibility over their IT costs. By monitoring these costs monthly, quarterly, and annually, businesses can make smarter budget decisions and avoid unexpected surprises.

Monthly Cost Tracking

Quarterly and Annual Projections

Capture planned and recurring costs that fall outside monthly billing:

• Hardware upgrades (laptops, servers, routers)
• Consulting or project fees
• Software license renewals
• Cyber insurance premiums

Recommendations

• Review costs at least quarterly.
• Include IT in annual budgeting discussions.
• Identify hidden or duplicated services.
• Use this data to plan future refresh cycles or cost-saving projects.