IT Cost Optimisation Planning Template

Use this template to review and analyse IT costs across key categories. This can help identify savings, duplications, and misaligned investments.

💻 Hardware and Devices

• Do you have unused laptops, desktops, or accessories?
• Is there a hardware refresh or leasing strategy in place?
• Are warranties and support contracts still relevant?

🧰 Software and SaaS Tools

• Are all licenses in use and properly assigned?
• Is there duplication between apps (e.g., Zoom + Teams)?
• Are there free/open-source alternatives for any tools?

☁️ Cloud and Hosting

• Are there inactive or oversized cloud workloads?
• Are you on the right pricing tier or region for services?
• Are backup storage and egress costs under control?

🤝 Support and Managed Services

• Is your current support model still fit-for-purpose?
• Are you paying for hours or coverage you don't use?
• Are there alternatives for niche or infrequent needs?

📚 Training and Subscriptions

• Are online courses or certifications being utilised?
• Are subscriptions aligned with actual staff usage?
• Could group or team plans reduce cost?